The procedure for recording a Leave of Absence for any reason. Leaves must be recorded at the time the leave takes place or after. Future times are not allowed. A client must also have a Return From Leave filed once they return to allow proper billing and recording of care. All Leaves are considered to be non-billable and consist of 2 steps using 2 forms. Leave (removes client from Census and stops billing) and Return From Leave (returns client to facility and census to resume billing and care).
Supervisors/Directors will complete all leaves.
A Leave of Absence will always be non-billable. All leaves are client based and can be accessed from the Home View, from with a client's chart, or by following the menu path Avatar PM/Client Management/IP/Residential Management/Leaves.
Enter the Leave Date and Time (current or past only, no future dates/times permitted). The Type of Leave field is required and restricted to Non-Billable. Select a reason from the required "Reason For Leave" drop-down (medical or therapeutic). The Unit From information will default to the current program. All other information is optional. Click the blue Submit button to add the leave to the record. The client will not be in the census for billing until a Return From Leave is completed.
A Return from Leave form must be completed, even if only to Discharge the individual with no further care. Open the Return from Leaves form and acknowledge the pop-up information window. This pop-up shows leave information and Last Bed Assignment.
Once acknowledged, the Return from Leaves form opens. Complete the red required fields, including Return Time and Date and Reason For Closure of Leave. The Reason for Closure of Leave field allows Return From Leave to Discharge from Program, among other reasons.
The client's previous residence and program/billing info is already populated, but can be changed if necessary. Complete the form appropriately and click the blue Submit button. The client will appear in the census for billing.
Please note that every leave of absence consists of 2 steps comprised of these 2 forms. the Leave removes the client from the census for billing, and the Return places them back in the care of the Mercy ID Program and back on the census for billing.
Any useful tips, and questions provided by users after roll out.
Menu Location - Leave (Avatar PM/Client Management/IP/Residential Management/Leaves)
Return From Leave (Avatar PM/Client Management/IP/Residential Management/Return From Leaves)
SQL Table(s) - Leaves = SYSTEM.leaves_history_outon
Return From Leave = SYSTEM.episode_history
SYSTEM.leaves_history_return_from
RAD Envelope (if applicable)
Related Forms and Reports (data from one form feeds another report/form) - Census
Article ID: 30
Created On: Mon, Feb 15, 2016 at 6:28 PM
Last Updated On: Tue, Jul 19, 2016 at 11:39 AM
Authored by: John Cookson [jcookson@fivebase.com]
Online URL: https://www.mercykb.com/article.php?id=30